An absence is any time taken off from work by an employee. It is typical to split absences into two broad categories; Authorised and Unauthorised.

Authorised Absence

Any absence that is approved by somebody with the appropriate authority, such as a manager, can be considered as authorised. Absences that typically fall into this category include annual holiday, TOIL, maternity leave, paternity leave, and reasonable sick leave.

Unauthorised Absence

Unauthorised absence occurs whenever permission is not given to the employee for the absence. This can include long term sick leave when the employee has not provided sufficient evidence. Persistent lateness can also be considered an unauthorised absence.

It is recommended to record all employee absences. Having accurate absence records can have many benefits for any organisation including the early detection of absenteeism.

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