Absence Management

Are you still using spreadsheets or paper files to manage your employees’ time off? Give your employees the ability to request absences online. Then, save yourself time and stress with our simple absence approval process. Let us centralise all your employee records for you and gain a better understanding of how your employees use their time off –  and how it affects your company.

Absences for the team
Employee Absence Summary

Employee Absence Summary

How long does it take you to figure out how many sick days an employee has used? What about how much holiday allowance they have left? Our employee absence summary will tell you all these things and more. 

Shared Team Calendar

By grouping your employees into teams, you can get a clear picture of how well staffed each team is with our shared team calendar. 

Team Month Absences
Create Absence Request

Employee Self Service

When your employees want to request some time off, they shouldn’t have to come to you to start the process. With our self-service portal, you can empower your employees so that they can request absences themselves.

All they have to do is select what type of absence it is and pick when it is for. They can use their team calendar to find a good time to take off without leaving their team under-staffed.

They can do this at any time, even from their mobile phone! 

We keep you informed

We understand that you don’t want to spend all your time checking back for absence requests. That’s why we notify you directly instead. When an employee requests some time off, we will send you a quick email. Even better, if you’re using our Slack integration, we will send you a private message in there too! 

Absence Request Notification in Slack
Absence Requests waiting for approval

View and approve all requests

You can choose whether absence requests need to be approved or not. You can also choose who in your company is allowed to do the approving.

When some absences need to be approved, you can approve them all at the same time. Or if you want to, you can look closer at each one…

Reviewing Absence Requests

For each absence request, we show you everything you will need to make a choice about whether to approve or reject it. All you need to do is follow 3 simple steps:

  • Check Allowances

    Each employee will have a set amount of time off available to them. The request will include details about how much allowance the employee has left.

  • Check Overlaps

    If the absence overlaps with any other employee in the team, it will be shown to you.

  • Make your decision

    Choose whether to approve or reject the absence request by clicking on your choice. The employee will automatically be notified by email of your choice.

Absence Request Details Screen
Current Absences Summary

Who is away?

Are you tired of scrolling through all those spreadsheets to see who is not at work this week? I bet you are. We provide you with a simple summary of who is away today and in the week ahead.   

Employee Annual Overview

For each of your employees, you can view all their absences for the entire year in a single page. It’s even possible to see the details about each absence.

Employee Annual Absences
Absence list with trend

Absence List with Trend

If you want to see a more limited view of absences for an employee, you can use the absence list. As well as showing you each absence, we also give you an absence trend so that you can see which days of the week your employee is most absent on. 

"Managing holiday for my remote team is so simple now. I no longer get phone calls to check our old spreadsheet! My team simply submit their requests and I click to approve."
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Nicola
Active Resilience

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Espresso HR Limited
Hill Farm Dairy Beeston Road
Mileham
King’s Lynn.
PE32 2PZ

© 2019 Espresso HR Limited. Registered in England and Wales: 11975688